Academic Approval & Enrolment (Exchange)

This process is for students participating in the semester Go Global Exchange Program or Short Programs that are exchange-based.

Receiving academic credit for an overseas experience is not automatically granted simply because you have been allocated, committed, nominated or accepted into a Go Global program. In order to receive academic credit for an overseas experience, you will need to seek advice from your Academic Course Advisor (ACA) or Director of Academic Program (DAP) to understand how the overseas activity fits best with your Western Sydney University course structure.

Visit your School website and see 'Contact' if you need to know the contact details of your ACA or DAP.

If you are participating in the semester Go Global Exchange Program (not a Short Program):

  • You must be enrolled full time at Western Sydney University (30-40 credit points)
  • You must maintain full-time enrolment at host university (as per their rules)

To receive academic credit for an overseas experience, you will need to submit an Overseas Academic Approval Form and provide your Academic Course Advisor (ACA) or Director of Academic Program (DAP) with supporting documentation for your intended overseas course.

The overseas course information should include Name of the Subject, Objective, Number of Hours, Text books Used and Methods of Assessment.

Information about overseas courses and syllabus can usually be found on the overseas university or provider websites or on the academic information tab of the program brochure listed on the Go Global portal.

If the information is unavailable on the website, please contact the overseas institution by searching for their contact details on their webpage.

IMPORTANT: Due to the differences in Australian and international academic calendars, some start and end dates for overseas programs, may overlap and impede your studies at Western Sydney University. In these circumstances and depending on your situation, Academic Advisors may not approve your intended overseas program.

You can read further information here about credit value comparisons and overseas academic calendars.

Information about subjects related to your Western Sydney University degree can be found on Western Sydney University's online Handbook.

How to Apply for Academic Approval (Exchange Only)

This process is for students participating in the Exchange only, both the semester Go Global Exchange Program and Short Programs that are exchanged-based. For a list of eligible Exchange locations, please check the program brochure listed on the Go Global portal or visit the webpage Where can I go on Exchange?

  1. Complete the Overseas Academic Approval Form and provide supporting documentation about your course to your Academic Course Advisor (ACA) or Director of Academic Program (DAP).
  2. On return from overseas, apply for Advanced Standing for recognition of your studies.

Please note that the Enrolments office will add Exchange 'holding subject/s' for which will attract normal tuition fees. This will include School specific Exchange subject/s, e.g. Law (10cps). You will be enrolled concurrently at Western Sydney University (normal tuition) and your host university (tuition waiver).

Before You Go

  • Make sure to update your contact details on MyStudentRecords (MySR).
  • If you are participating in the semester Go Global Exchange Program, withdraw from any non-Exchange subjects at Western Sydney University for the duration of your exchange session.
  • Pay any Western Sydney University debts e.g. SSAF; library fines (non-payment will affect your enrolment).
  • If you don't return to study after your overseas activity, you still need to follow the normal Leave of Absence application process.

How to Find Information

Information about overseas subjects and syllabus can usually be found on the overseas university or provider websites. If the information is unavailable, please contact the overseas institution or provider directly.

Subjects at Overseas Universities

If you are studying a a subject at an overseas university, the information should include the Name of the Subject (subject), Objective, Number of Hours, Text Books Used and Methods of Assessment.

International Calendars and Credit Points

Due to the differences in Australian and international academic calendars, some start and end dates for overseas programs, may overlap and impede your studies at Western Sydney University. In these circumstances and depending on your situation, Academic Advisors may not approve your intended overseas program. To find out more about overseas Academic Calendars and Credit Points, see International Comparisons.

Consultation

After committing to your semester exchange program, you are able to contact your host university and asks questions about your experience. If you would like to discuss any concerns with a member of staff at Western Sydney University, please submit an enquiry or book an individual consultation with a member of the team - book now through our dedicated bookings portal.

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