AHEGS, transcripts and testamurs

• AHEGS
• Reissue or replacement AHEGS 
• Additional AHEGS
• Replacement testamur - lost, stolen or damaged
• Replacement testamur - change of name
• Academic transcripts and academic records
  
  

AHEGS

AHEGS stands for the Australian Higher Education Graduation Statement. You can find out more information on the AHEGS page.

Law graduates please note the Legal Profession Admission Board does not accept AHEGS for registration. Please see the FAQs for more information on what you need to do. 

Reissue or replacement AHEGS (from April 2011 only)

Every effort is made to ensure that graduation statements are correct.

However, if there is a misprint or other error, you will need to contact graduations@uws.edu.au and return the original incorrect graduation statement. A replacement due to a University error (this does not include any name changes submitted after the closing date) will be issued free of charge.

Some University prizes are awarded after graduation. If you were awarded a University prize for performance in an award course after graduation, you may be eligible for a replacement graduation statement. You will need to contact graduations@uws.edu.au once you have been notified of the prize, to confirm if the prize should appear on your graduation statement. A replacement due to the late award of specific University prizes will be issued free of charge.  

Additional AHEGS  

You can request an additional graduation statement if your original has been lost, damaged or destroyed or if you have legally changed your name since the issue of your graduation statement. Payment should be made via iPay. Once in iPay go to Student Administration and select AHEGS. The cost per additional graduation statement including postage is $25 in Australia and $40 if posted overseas

You can pay online with a credit card, or you can print out your iPay order and payment details and pay at any Post Office with cash, EFTPOS, credit card, cheque or money order.

To order an additional graduation statement with a new name, you must first lodge a Change of Personal Details form along with certified documentary evidence at any UWS Student Central.

Once the form is lodged you must email graduations@uws.edu.au to advise of the name change and then order the new graduation statement through iPay. 

Replacement testamur - lost, stolen or damaged

You can request a replacement testamur if your original testamur has been lost, damaged or destroyed, or if you have legally changed your name since the issue of your testamur.

The testamur will indicate that it is a replacement by inclusion of the following statement:

"Replacement testamur issued...(date) and signed by the Academic Registrar."

You must complete the Request for Replacement Testamur form and pay the replacement fee of $55 via iPay.

Your application must also include a statutory declaration setting out the circumstances of the loss, damage or destruction of your original testamur and it must include specific details about your original testamur, such as the conferment date and award title.

If it is not possible to state with certainty that your original testamur no longer exists, the following clause must also be included in the statutory declaration:

"I undertake that if the original Testamur/s is/are found I will return the replacement Testamur/s to the University of Western Sydney within seven days." 

Damaged testamurs must be returned to the University with the application and statutory declaration.

Replacement testamur - change of name 

If you have legally changed your name since the issue of your original testamur, you can request a replacement.

In order to apply for a replacement testamur with a new name, you must first lodge a Change of Personal Details form along with certified documentary evidence to any UWS Student Central.

Once the form is lodged you must complete the Request for Replacement Testamur form and pay the testamur 'change of name fee' of $250 via iPay. Your application must also include a statutory declaration setting out the reason for your request for a replacement testamur with a change of name. The statutory declaration provided must also include specific details about your original testamur, such as the conferment date and award title.

You must return your original testamur to the University with your application form. Replacement testamurs and replacement transcripts with a change of name may only be issued subject to the above conditions being met.

Academic transcripts and academic records 

An academic transcript is the formal written record of all study undertaken at UWS or UWSCollege (diploma students only) and includes all results achieved. You will receive a course-specific academic transcript as part of your AHEGS at the time of your graduation.

An academic record is the formal written record of results achieved in all enrolled units in a foundation studies course undertaken at UWSCollege.

Please check with professional bodies for their requirements. If a transcript or academic record is required you will need to order one through iPay. Law graduates please see the AHEGS FAQs.

The academic transcript you receive will be an original provided on official UWS letterhead. The academic record you receive will be an original provided on official UWSCollege letterhead. Alternatively, you can view or print your current session results from MySR via MyUWS.

If you require any additional services please email transcripts@uws.edu.au. 

Please note: If you are applying for admission to a university through an Australian Tertiary Admissions Centre (i.e. UAC, QTAC) you may not need an official transcript. Please contact the institution for further advice.

If you wish to arrange for a transcript to be sent to the Psychology Board of Australia, please complete the 'Request for Release of Full Academic Transcript to the Psychology Board of Australia' form.