Application outcome

 

We will send an email to your UWS student email account, advising you of the outcome of your application to graduate.

The Graduations home page will be updated with details on when you can expect to receive your outcome email. Make sure you check your UWS student email account regularly.

How are application assessed?

Your application is assessed by your School. The School will assess your application and approve it if you are eligible to graduate.

The School completes a thorough check to ensure each student's unit sets are correct and if they are entitled to the key programs, majors and sub-majors registered in MyStudentRecords (MySR).

How long will it take to assess my application?

We receive a large number of applications for each graduation round and the process of checking and assessing each application can take quite some time. Please be assured we aim to get your outcome emails sent as soon as possible.

Please check the graduation webpage for regular updates.

Please note: if there is a delay, we will send you an email and update the graduations home page. Please make sure you check your UWS student email account and the graduation webpages frequently for updates. You don't need to contact the Graduation team about delays, we will contact you to keep you up to date.

Application outcome

You will receive an email advising you of the outcome of your application to graduate.

Successful applications

If your application to graduate is successful, you will receive an email titled 'Congratulations! You are eligible to graduate'. This email will include the details that will appear on your graduation documentation. You must read it carefully. If any of that information is incorrect, you will need to contact the Graduation team by the deadlines indicated in the email and on the graduation deadlines webpage, to have it corrected.

Your eligibility email will include the following information:

Your testamur details

  • Name – this is the name on your student record
  • Award title – the name of the course you have applied to graduate from (which has been approved by your School)
  • Academic achievement level – the level you have achieved for your course. Please note, this will only be listed if you have achieved an overall GPA of 6.00 or above or are graduating from an honours course
    • 'With Distinction' – to graduate with distinction you need to archive an overall GPS of 6.00 or above
    • Bachelor of Honours degree will appear as one of the following:
      • Honours Class I 
      • Honours Class II Division I 
      • Honours Class II Division II
      • Honours Class III

 
Your AHEGS details

  • Key program – the key program you have selected in MySR and that has been assessed and approved by your School. Please note not all courses are eligible for a key program. Please refer to the UWS handbook for more information
  • Major – the major/s you have selected in MySR and that have been assessed and approved by your School 
  • Sub-major – the sub-major/s you have selected in MySR and have been assessed and approved by your School. Please note not all courses include sub-majors. Please refer to the UWS handbook for more information 

Please note: if your email says 'does not apply' next to any of these entries, it means that you have not selected a key program, major or sub-major in MySR or your DAP has not approved the key program, major or sub-major you have added. If you're not sure if you need to do this, please contact your Academic Course Advisor.

Unsuccessful applications

If your application is unsuccessful, you will receive an email titled 'You are not eligible to graduate'. This email will include the reason your application was unsuccessful and information about the next round of graduations.

Ceremony date and time

Your ceremony details will be sent to your UWS student email account. They will also be sent to your postal address (as listed in MySR), approximately six weeks before the graduation round commences. The email and letter will outline the following:

  • Confirmation of the course you are graduating from, as per your application
  • Date and time of your ceremony
  • What time to arrive for registration and regalia fitting on the day
  • How to pay your graduation fee
  • Details about the location at Parramatta campus (Sir Ian and Nancy Turbott Auditorium - Building EE)
  • Parramatta campus map outlining parking, registration and ceremony location (Building EB and Auditorium Building EE)

Ceremony details are not available before the emails are sent out.