Update your details

Before you apply to graduate, you need to check that your enrolment and personal details are correct in MyStudentRecords (MySR). Please ensure the following information is up to date.

Course and enrolment

You need to make sure that all the details below are finalised and correct (if they apply to you). If they’re not, your application to graduate might not be assessed correctly and the information on your testamur and AHEGS will not be correct.

  • Course transfer – make sure your application is submitted as per the process and closing dates on the Internal course transfer webpage
  • Advanced Standing – all Advanced Standing applications must be submitted by the deadline. Find out more about Advanced Standing
  • Change of grade – all change of grade requests must be submitted by the deadline

Course details and unit sets

You need to make sure all your course details are correct. If you don’t, these details won’t appear on your official graduation documentation. One of the most important course details is your ‘unit sets’ – a unit set can be a key program, major, sub-major or specialisation. Find out more about unit sets.

If you are unsure about your course, contact your Director of Academic Program.

To view and update your unit set information, log in to MySR (via MyUWS) and:

  1. Select ‘Enrolment’ in the left menu
  2. Then select ‘Unit Sets’ in the middle of the screen
  3. Add a unit set:
    • Click the ‘Add a key program, major or sub-major to your course’ or the ‘Add an optional major or sub-major’ button
    • Click the ‘Confirm’ button
    • Check the box in the 'Action' next to the unit set you want to remove
    • Click the ‘Confirm’ button
  4. Remove a unit set:

Outstanding fees

You cannot graduate if you have any outstanding fees. This includes all library fees and your SSAF. Check the graduation deadlines for when your fees need to be paid.

Personal details

Name

EMake sure your formal name is correct on your student record as this is the name that will appear on your testamur and AHEGS. If you want to change your name on your student record, please complete and submit the Change of Personal Details form to Student Central.

Tip: You can apply to graduate first and submit your Change of Personal Details form immediately afterwards. The Graduation team can't do this for you.

Once you have received confirmation of your name change, please email graduations@uws.edu.au to advise us of the change. Please don’t email us before receiving the confirmation as we can’t do anything until that happens.

Name changes to your graduation documents after the deadline will incur a $250 fee.

Student email account

All information about your application to graduate will be sent to your UWS Student email account. Please be aware that your access to this account may expire before your graduation ceremony. We encourage you to set up automatic forwarding of your UWS student email account to a personal email account to ensure you receive important information.

Mobile number

Check your mobile number is correct in MySR as we may need to send you an urgent SMS regarding your graduation. You mobile number can be located and updated under 'Personal Details', then 'Profile' and then 'Contact Details' in MySR.

Tip: Your mobile number must be entered correctly in the 'mobile field' and not the 'home' or 'other' number fields.