Academic transcript
What is an academic transcript?
An academic transcript is the formal written record of all study undertaken at UWS or UWSCollege (diploma students only). An academic transcript contains records of all units and courses you have undertaken at UWS.
What is an academic record?
An academic record is the formal written record of results achieved in all enrolled units in a foundation studies course undertaken at UWSCollege.
In what format can I obtain my academic transcript/academic record?
UWS issues original, hard copy transcripts only. These transcripts are printed on official UWS paper with the UWS letterhead and holographic seal.
Original copies of transcripts do not require attestation. Should you wish to attest copies of your original transcripts, please photocopy your transcript and have it attested at Student Central or by a Justice of the Peace.
Important points to note before ordering your academic transcript/academic record:
Please read the terms and conditions of purchase carefully before clicking ‘I Agree’ as this may have affect yourexpectations about your order.
Processing time
The Graduations Team processes orders within two business days after the order has been received. Please allow at least 5-10 working days for delivery. Overseas destinations may take longer. Orders cannot be fast tracked or flagged as urgent. Express Post, courier and EMS are not available at this time.
Do not order your transcript prior to an upcoming results release if you require your new results to be included. New results cannot be included until after the relevent results release date. More information regarding assessments and exams is available at Exams and Results webpage
Payment
iPay payments made prior to 10pm on a business day will be received by the Graduations Team the following business day.
Pay later payments can take up to six weeks via Australia Post.
Postage
Within Australia your transcript will be mailed by registered post. You must be available to sign for receipt of your delivery. If you are not home to sign for your delivery, Australia Post will leave a collection card for you. If you don’t receive a collection card please check at your local post office as items will be returned to UWS if they aren’t collected.
For more information about your local post office go to the Australia Post website (opens in new window)
Transcripts cannot be collected on campus.
If you require the letter to be sent directly to an external institution please enter the name and address of the intended recipient in the appropriate fields when you make your order via ipay.
Transcripts for UAC or QTAC
If you are applying for admission to a university through an Australian tertiary admissions centre (i.e. UAC, QTAC), you may not need an official transcript. Please contact the institution for further advice.
Transcripts for NSW Department of Education and Communities (DEC)
If you wish to arrange for a transcript to be sent to NSW DEC please complete the ‘Authorisation for the Release of Academic Transcript’ form (opens in new window) found on the NSW DEC website. Return the completed form to your school for processing
External professional institution requirements
Please check with external professional institutions regarding their requirements for what you may need to provide to them for further education, employment or immigration purposes.
How do I order my academic/academic records?
- Go to iPay and click ‘Continue’
- Scroll down to ‘Student Administration’ and tick the box next to 'Academic Transcript' and scroll to the bottom of the page and click ‘submit’
- Select your preferred option my clicking ‘Add to order’
- Read the agreement and select your response. Note: you will not be able to proceed if you do not agree
- Select your transcript type, enter your Student ID and click ‘Add to order’
- Review your order. If correct, click ‘Proceed to purchase order’
- Enter your contact details and click ‘continue’
- Select your payment option:
- ‘Pay now’ will take you to a screen where you enter your payment details and finalise your payment. Take note of your ‘IP…’ receipt number. Your request will be processed within two business days.
- Pay later’ will display your invoice that you need to print and pay by your preferred method. Your request will be processed within four business days from when we receive your payment.
- Please note that Express Post and courier are not avaliable at this time.
For enquiries please email transcripts@uws.edu.au
