Attending your ceremony

Location
Parking
Arrival time and registration
Regalia fitting in Building EB
Guest tickets
The ceremony – Auditorium Building EE
Regalia return in Building EB
Feedback
Alumni

Location

Sir Ian and Nancy Turbott Auditorium (Building EE) on the Parramatta campus, corner of Victoria Road and James Ruse Drive, Parramatta. For directions please visit the Parramatta campus page.

Parking

On-site parking is available at no cost on the day of your graduation ceremony. All parking rules displayed must be observed.

Arrival and registration in Building EB

Students must arrive and register at Building EB no later than 90 minutes before the beginning of your ceremony.
If you have not registered by this time, you may not be on the attendance list for inclusion in the ceremony.

When you register you will receive:

  • Graduand seat allocation
  • Guest tickets
  • Graduation book
  • Graduation day guide

Regalia fitting in Building EB

After you have registered you will be fitted with your regalia by UWS staff members.

Please note: Hired regalia must be returned no later than 45 minutes after the conclusion of your ceremony.

Guests tickets

A maximum of four tickets are issued to each graduand for their guests. No extra tickets are available by request under any circumstances.

If the guests of some students do not attend and there are extra seats in the auditorium for your ceremony, security will let additional guests in until these seats are filled.

  • Additional guests can view a live feed of the entire graduation ceremony. This is via a large screen located in the marquee adjacent to the auditorium.
  • Guests with tickets must be at the auditorium entrance door no later than 30 minutes prior to the beginning of the ceremony and will be seated shortly after.
  • Guests that arrive after the ceremony has commenced may not be admitted to the auditorium.
  • Due to fire regulations, prams are not permitted in the auditorium, however storage is available upon entry to the auditorium.
  • All guests are requested to remain in the auditorium until the conclusion of the ceremony and exit of the graduands.
  • Children over the age of two must occupy their own seat and count as a guest for ticketing purposes.

The ceremony

The ceremony will be held in Auditorium Building EE and will take approximately one to two hours

During your ceremony you will be asked to stand as graduands and your award will be conferred. You will then be called, row by row to await individual presentation in sequence. A UWS staff member will complete a final check of each row. It is important that you remain in your allocated seat to ensure your name is called in the correct order.

On the day, we will provide you with a demonstration of the protocol for receiving your award.

When you cross the stage you will be presented with the below items:

  • Testamur
  • AHEGS (Australian Higher Education Graduation Statement)

If there are errors on your testamur or AHEGS go to the information booth located in the foyer of the auditorium after your ceremony.

If you are unable to attend your ceremony due to illness or misadventure, you will graduate 'in absentia' and your testamur and AHEGS will be posted to you after the ceremonies have taken place. If you require a refund for your graduation fees, you must email the Graduations Team at graduations@uws.edu.au with the following details:

  • Student ID
  • Name
  • IP order number (iPay receipt)
  • Date of payment
  • Reason for refund
  • Amount paid

Please note: A fee applies to graduate in absentia. This fee will be deducted from your graduation fee payment and you will be refunded the remaining amount owing to you.

Regalia return in Building EB

Out of respect for your fellow graduating students requiring regalia hire, you must return your regalia no later than 45 minutes after your ceremony. Charges will be incurred if you do not return regalia within this time, or at all.

Feedback

After you have returned your regalia, you will be required to complete a feedback form on your graduation experience.

Alumni

Alumni Services will facilitate your ongoing involvement in the University community. We ask that graduates update their details online, post graduation, to maintain contact.