Disposal of IT Equipment

Disposal of Computer Equipment

Information Technology Procurement (ITP) is pleased to provide the disposal of University owned (non-leased) IT assets. Assets come in the form of leased and non-leased. If you are unsure about the category of your asset, please contact ITP on ext 7487. One of our friendly team members will assist you.

All leased IT assets must be returned to the lessor at lease end, and are not included in the processes described below. As much as we would like to assist in the disposal of privately owned equipment, it is the responsibility of the owner. The University has a facility for the disposal of  private mobile phones, which can be left in the Mobile Muster bins available at Security, the Library and the general purpose IT labs.

ITP has engaged an external disposal agent to dispose of non-leased assets. If the assets have value, the disposing unit will receive the proceeds. If the items incur a charge for removal, the charge will be applied against the disposing unit.

Did you know that UWS assets are disposed of using Australia's only crushing and material sorting machine? Many vendors send E-waste overseas to receive the same treatments. This makes UWS one of the country's businesses responsible for sustainable practices that divert waste away from land fill.

The disposal agent collects the items from your unit and removes all data and badging from the device. Devices are either refurbished for resale or broken up and recycled into new products. Help us be green by not disposing of electronic items in standard bins, as they may release toxins into the environment when decomposing.

Equipment marked for disposal is to be stored by the requesting department until the disposal agent's monthly collection - please refer to the timetable below.

It is beneficial to the University to dispose of unneeded equipment sooner rather than later. The longer obsolete equipment is retained, the lower the return on its disposal, or the more it costs to remove.

Procedure

Download and complete the IT Non-leased Asset Disposal form (MS Excel, 92Kb):

1. Include all equipment you wish to dispose of. Add extra lines if required. Please complete all fields to ensure the optimum return on the assets.

2. Email the completed form to a delegated officer for approval. Only the following positions have delegation to approve asset disposals:

   • Deputy Vice Chancellors
   • Director Finance
   • Executive Deans
   • Directors
3. After obtaining approval, the requesting officer will forward the email containing the approval to itp.disposal@uws.edu.au, after changing the subject to IT ASSET DISPOSAL - APPROVED. If the approval email is not sent to ITP, the process may be significantly delayed.
   
   

What happens next?

1. ITP checks the disposal list to ensure assets are not disposed of unnecessarily. Alternative strategies may be recommended, especially if assets are simply surplus.
2. Forms received by ITP before the deadlines published below will be processed for collection by the disposal agent on the second Wednesday of the following month.

   2012 disposals timetable

   Submission Deadline	Agent Collection
   2012
   Wednesday, 28 March	Tuesday, 10 April
   Thursday, 26 April	Tuesday, 8 May
   Monday, 28 May	Tuesday, 12 June
   Thursday, 28 June	Tuesday, 10 July
   Thursday, 26 July	Tuesday, 14 August
   Tuesday, 28 August	Tuesday, 11 September
   Thursday, 27 September	Tuesday, 9 October
   Thursday, 25 October	Tuesday, 13 November
   Wednesday, 28 November	Tuesday, 11 December

3. ITP arranges payment of the invoice from the cost centre nominated by the unit disposing of the equipment (or arranges payment to the cost centre if there is a return on the disposal).

4. ITP removes computing asset from the asset register. If you are disposing of a non-computing electrical asset, your unit remains responsible for having the item removed from the asset register.

What if I wish to purchase some of this equipment myself?

Unfortunately this isn't possible. For more information please refer to the University's Asset Management Policy, which may be found in the UWS Policy pages.

Service Fees

Fees are either charged to the cost centre nominated by the disposing unit, or deducted from any returns. The following service fees apply:

More information

For more information on disposing of computer equipment or the fees involved, please email us at itp.disposal@uws.edu.au, or call on (02) 9678 7487 (ext 7487)