Invoicing

Invoices for payments on research projects are prepared by the Office of Research Services and forwarded to Finance for processing. Invoicing dates for your project are entered into the current Research and Higher Education System (RHESYS) and automated email alerts are sent to the Finance Officer for processing.

• When Milestones are Set
• Invoicing upon completion of tasks or expenditure 
• Information Required 
• Changes to Invoice Dates, Milestones and Deadlines

When Milestones are Set

Some project Agreements/Contracts stipulate payments to be made in concert with milestones being met and reports being generated. If this is the case the Chief Investigator will be contacted to establish if the milestone has been completed and accepted by the funding body before invoicing.

Invoicing upon completion of tasks or expenditure

Some Agreements do not have milestones but require an invoice to be sent upon completion of certain tasks or expenditure. In such instances, we request that if the Chief Investigator knows an invoice should be raised or becomes aware that one should have, email the Research Finance Officer with the required information.

Information Required

To have an invoice requested please email the ORS Research Finance Officer, Carmen Manalo. All of the following information will be needed in your email to enable an invoice to be sent.

Contact information for the organisation being invoiced:

• name of the organisation
• name of any contact person in the organisation  
• ABN if known  
• street address  
• postal address  
• telephone number  
• fax number

Project Identification:

• research project title
• chief investigator's name  
• oracle project number  
• payment amount if it is/is not inclusive of GST

Changes to Invoice Dates, Milestones and Deadlines

Please notify the Office of Research Services, Data and Finance Team of changes to deadlines, milestones or invoicing dates to enable the database to be updated and further invoices to be generated as required.

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